Connecting with Local Schools: A Year-Round Opportunity for Yard Card Professionals

As a Yard Card professional, connecting with local schools can open up a wealth of opportunities for your business. Schools celebrate numerous events throughout the year, and your Yard Card displays can add a unique touch to these special occasions. From the first day of school to teacher appreciation week to all kinds of sporting events, there are endless possibilities to showcase your services. In this blog post, we'll explore ways to connect with local schools, provide a template email for outreach, and share creative ideas to make your Yard Card business the go-to for school events.

Why Schools Are a Goldmine for Yard Card Professionals

Schools have a constant stream of events that require decorations and celebrations. By partnering with schools, you can secure repeat business throughout the year. Here are some key events where your Yard Card services can shine:

  • First Day of School
  • Last Day of School
  • Teacher Appreciation Week
  • Sporting Events
  • Special Testing Days
  • Festivals and Carnivals
  • Graduation Ceremonies

How to Connect with Local Schools

1. Research and Identify Key Contacts

Start by researching schools in your area and identifying key contacts such as principals, PTA members, and event coordinators. Look for contact information on school websites or social media pages.

2. Craft a Compelling Outreach Message

Your initial contact is crucial. You want to clearly communicate the value of your Yard Card services and how they can enhance school events. Below is a template email you can use to reach out to local schools:

Subject: Enhance Your School Events with Unique Yard Card Displays

Dear [Recipient’s Name],

I hope this message finds you well. My name is [Your Name], and I am the owner of [Your Yard Card Business Name]. We specialize in creating stunning Yard Card displays that add a unique and festive touch to any event.

We would love the opportunity to collaborate with [School Name] to enhance your events throughout the year. Our services are perfect for occasions such as the first day of school, last day of school, sporting events, teacher appreciation week, special testing days, festivals, carnivals, and graduation ceremonies.

Here’s how our Yard Card displays can benefit your school:

  • Customizable Designs: We can tailor our displays to fit any theme or event.
  • Convenient Setup and Removal: We handle all aspects of installation and removal.
  • Memorable Impressions: Our displays create lasting memories for students, staff, and parents.

We would be delighted to discuss this further and explore how we can contribute to making your events even more special. Please feel free to contact me at [Your Phone Number] or [Your Email Address] to schedule a meeting.

Thank you for considering our services. We look forward to the possibility of working with [School Name].

Warm regards,

[Your Full Name]
[Your Yard Card Business Name]
[Your Phone Number]
[Your Email Address]
[Your Website URL]

3. Pricing Strategies for School Events

When setting your pricing for school events, it’s essential to balance affordability with profitability. Here are some tips to help you develop a pricing strategy that works for both you and the schools you serve:

1. Understand Your Costs

Before setting your prices, calculate all your costs, including materials, labor, transportation, and setup time. This will help you determine a baseline price that ensures you cover all expenses and make a profit.

2. Offer Package Deals

Schools often have multiple events throughout the year. Offering package deals for a series of events can be an attractive option for schools and a guaranteed source of recurring revenue for you. Consider bundling events like the first day of school, teacher appreciation week, graduation, and the last day of school.

Example Package Deal:

  • Basic Package: Includes displays for the First Day of School, Teacher Appreciation Week, and the Last Day of School at a discounted rate.
  • Premium Package: Includes everything in the Basic Package plus additional events like Special Testing Days and Graduation Ceremonies at an even greater discount.

3. Volume Discounts

Offer discounts based on the volume of events or the number of displays a school orders. This encourages schools to book multiple events at once, ensuring you have a steady flow of work.

Example Volume Discount:

  • 1-3 Events: Standard pricing
  • 4-6 Events: 10% discount
  • 7+ Events: 15% discount

4. Customization Fees

If a school requests custom designs or personalized messages, consider adding a customization fee. This accounts for the additional time and materials needed to create unique displays.

Example Customization Fee:

  • Standard display: $X
  • Customized display with school logos, colors, or specific messages: $X + customization fee

5. Seasonal Pricing

During peak times, such as the beginning and end of the school year, you may face higher demand. Adjust your prices to reflect the increased demand during these periods while offering competitive rates during off-peak times.

Example Seasonal Pricing:

  • Peak Season (August, May/June): Slightly higher rates
  • Off-Peak Season (Other months): Standard or discounted rates

6. Provide Clear and Transparent Quotes

Always provide schools with clear and transparent quotes that outline the costs for each component of the service. This builds trust and helps schools understand the value of what they are paying for.

Example Quote Breakdown:

  • Display setup: $X
  • Customization: $X
  • Transportation: $X
  • Total: $X

7. Offer Loyalty Programs

Implement loyalty programs for schools that regularly use your services. This could include discounts on future bookings or bonus displays at no extra charge.

Example Loyalty Program:

  • After 5 events booked, get the 6th event at a 50% discount.
  • Free bonus display for schools that book a full academic year of events.

By thoughtfully considering your pricing strategy, you can create a win-win situation for both your Yard Card business and the schools you serve. Offering competitive rates, package deals, and customization options can make your services more attractive to schools while ensuring that your business remains profitable.

4. Follow Up

If you don't receive a response within a week, follow up with a friendly reminder. Persistence is key, but ensure your follow-ups are polite and professional.

Creative Ideas for School Events

First Day of School

Create a welcoming atmosphere with cheerful and colorful Yard Card displays featuring messages like "Welcome Back!" or "First Day of School." Use vibrant designs that excite both students and parents.

Last Day of School

Mark the end of the school year with celebratory Yard Cards. Use messages like "School's Out For Summer!" or "Happy Summer!" to create an exciting send-off for students and teachers. Consider themes that reflect the joy and freedom of summer break.

Sporting Events

Cheer on school sports teams with enthusiastic Yard Card displays. Use messages like "Go Team!" or "Victory is Ours!" to rally school spirit and support. Highlight individual athletes or entire teams for game days, pep rallies, and championships.

Teacher Appreciation Week

Show teachers how much they are valued with personalized Yard Cards. Include messages like "Best Teacher Ever!" or "Thank You, Teachers!" to make them feel special.

Special Testing Days

Motivate students during testing periods with encouraging Yard Cards. Messages like "You Got This!" or "Good Luck on Your Test!" can boost their confidence and morale.

Festivals and Carnivals

Add a festive flair to school carnivals with themed Yard Cards. Use bright colors and fun designs to attract attention and create a lively atmosphere.

Graduation Ceremonies

Celebrate graduates with congratulatory Yard Cards. Personalized messages like "Congrats, Class of [Year]!" or "We Did It!" can make the event memorable.

Promote Your School Yard Cards

Ensure you feature your school-themed Yard Cards prominently on your website. Hyperlink to your School Yard Cards and Graduation Yard Cards to drive traffic and sales.

Utilize Social Media and Local Networks

Engage with local community groups and school-related social media pages. Share photos of your previous school event displays and encourage parents and teachers to follow your business pages.

Invest in Facebook Ads

Target local schools and parents with Facebook ads. Create compelling ad copy and use eye-catching images of your Yard Card displays. Here's a quick guide on setting up local Facebook ads:

  1. Create a Facebook Business Page: If you don’t already have one, set up a page for your Yard Card business.
  2. Go to Ads Manager: Navigate to the Ads Manager and click on "Create" to start a new campaign.
  3. Choose Your Objective: Select "Reach" or "Local Awareness" as your campaign objective to target local audiences.
  4. Set Your Audience: Use the location targeting feature to focus on schools in your area. Include parents and educators in your demographic.
  5. Create Ad Content: Design visually appealing ads with photos of your Yard Card displays. Write engaging copy that highlights your services for school events.
  6. Set Your Budget: Determine your budget and schedule for the ad campaign.
  7. Launch Your Ad: Review your ad settings and click "Publish" to start your campaign.

For more detailed information on investing in Facebook ads for your Yard Card business, check out the Yard Card Planet Maximizing Your Yard Card Business with Facebook Marketing blog post.


Connecting with local schools can be a game-changer for your Yard Card business. By offering your services for various school events and building strong relationships with school administrators, you can ensure a steady stream of business throughout the year. Remember, every new event is an opportunity for you to showcase your creativity and provide top-notch service, leading to more sales and a growing reputation.

Visit Yard Card Planet to explore our wide range of School, Graduation and Sports Yard Card sets, perfect for all your school event needs.

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